Summary
Bill Organizer (“the app”, “we”, “us”) helps you track bills and subscriptions and reminds you before they are due. This policy covers the app and this website.
- You can use the app without an account. Your bills, notes, photos and payment history are stored on your device.
- If you sign in, your bills, including their notes and photos, are backed up to our server.
- Scanning a bill and Ask AI send information to our server and to OpenAI, only when you use them.
- We do not show ads, track you across other apps or websites, sell your data or collect your location.
- You can delete your account at any time, in the app or on our delete your account page.
Information we collect
We only collect information when a feature needs it.
| What we collect | When and why |
|---|---|
| App settingsa Firebase installation ID and basic app details, such as the app and system version | Each time the app opens, so Google Firebase Remote Config can load settings such as text and links. Not used for analytics or ads. |
| Guest IDa random ID for this installation, your device type and push notification token | When you scan a bill or use Ask AI without an account, to prevent misuse and apply usage limits. It has no name or email address. |
| Accountyour name, email address and password, or your Apple or Google account ID, name and email (including Hide My Email addresses) | When you create an account or sign in, to run your account, restore backups and send password-reset emails. Your password is never stored on your device. |
| Backupbill names, categories, websites, notes, amounts, due and paid dates, reminders, payment history and bill photos | While you are signed in, to back up your bills and keep them in sync across your devices. |
| Scanned photothe photo of the bill you scan | When you scan, so OpenAI can read the details. Our server deletes the photo as soon as the details are read. |
| Ask AIyour question, up to the last 20 messages, and each bill’s name, category, amount, due date, repeat setting, paid status and payment history, plus your currency, language, region and time zone | When you ask a question, so OpenAI can answer it. Notes, photos, and your name and email are never sent. We keep only a daily count of questions, not the text. |
| Notificationsyour push notification token and your choice of phone or email notifications | When you allow notifications and are signed in, to send the notifications you choose. |
| Purchasesyour purchase receipt and plan | When you buy or restore Pro, the app checks the receipt with Apple or Google and keeps your plan status on your device. We never see your card details. |
| Support messagesyour email address and what you send us | When you contact us, so we can reply. |
Everything else, including your settings, stays on your device. Reminders are scheduled on your device and can show a bill’s name and amount on your lock screen. Exports and calendar files go only where you send them. The app uses your camera, the photo you choose and notifications only if you allow it.
This website uses no cookies, analytics or trackers. Our web host records basic technical information, such as IP addresses, to keep the site secure.
If you are in the EEA, the UK or Switzerland, our legal basis is: providing the features you ask for (contract), sending information to OpenAI (your consent), and keeping the service secure with guest IDs and logs (legitimate interests).
AI features and OpenAI
Bill scanning and Ask AI use OpenAI. The information listed above is sent only when you use these features, and the app asks for your permission first. OpenAI processes it only to provide the feature, does not use it to train its models, and may keep it for up to 30 days to detect abuse. You can use the app without AI by adding bills yourself.
AI can make mistakes. Check scanned details and Ask AI answers against your bills; they are not financial advice.
Who we share it with
We share information only with service providers that help us run the app:
- OpenAI: bill scanning and Ask AI.
- Apple: Sign in with Apple, App Store purchases and notifications.
- Google: Google sign-in, Firebase Remote Config and, on Android, Google Play purchases and notifications.
- Our hosting provider and email delivery provider: storing backups and sending emails.
Every provider that receives user data from us must give it the same or equal protection as this policy and use it only to provide its service. We may also share information when the law requires it, to prevent fraud, or as part of a merger or sale, and it stays protected by this policy. Some providers process data outside your country, including in the United States, using safeguards such as Standard Contractual Clauses where required.
We do not sell your personal information or share it for advertising.
How long we keep it
| Information | How long |
|---|---|
| Data on your device | Until you delete it, sign out, delete your account or delete the app. |
| Account and backups | While your account exists. Deleted within 30 days after you delete your account. |
| Scanned photos | Deleted by our server as soon as they are read. OpenAI may keep them for up to 30 days. |
| Ask AI | Questions and answers are not kept by our server; OpenAI may keep them for up to 30 days. Daily question counts: 30 days. |
| Guest IDs | Deleted 12 months after the app last used them. |
| Support messages | Up to 2 years. |
| Security logs | Up to 90 days. |
We keep information longer only when the law requires it.
Your choices and rights
- Use the app without an account, and without scanning or Ask AI.
- Turn off camera, photos or notifications in your device settings, and email notifications in Settings → Reminders → Notification settings.
- Export your bills as a PDF or CSV file from Insights.
Depending on where you live, you can ask to access, correct, delete or get a copy of your information, object to how we use it, or withdraw your consent at any time. Email [SUPPORT EMAIL]. We reply within 30 days and may need to confirm your identity.
In the EEA or the UK, please contact us first: we acknowledge complaints within 30 days. You can also complain to your local data protection authority. In California, you have the right to know, delete and correct your information; we have not sold or shared personal information in the last 12 months, including that of anyone under 16.
Deleting your account
In the app, go to Settings → Account → Delete account. This deletes your account and backup from our servers and the bills on that device. You can also request deletion without the app on our delete your account page. If you signed in with Apple, we also revoke the app’s access to your Apple account. Deleting your account does not cancel a subscription.
Security, children and changes
All communication with our server uses encrypted HTTPS connections, your sign-in session is kept in your device’s secure storage, and access to our servers is limited. No system is completely secure, but we take reasonable steps to protect your information and will tell you about a breach where the law requires it.
The app is not for children under 13, or under 16 where local law requires, and we delete their information if we find it.
If we change this policy, we update the date at the top of this page and tell you in the app about significant changes.
Contact us
Questions or requests about your privacy: [SUPPORT EMAIL].